Why you see this statement
It is standard practice for webservers to collect data automatically about all requests for files (web pages, images, etc.). Data gathered by University of Essex webservers include:
What data is collected
your IP address
details about your web browser
details about the files requested
date and time of requests for each file requested,
the referring page, if any, from which you may have followed a hyperlink
search terms and search results
the domain from which your request originated
your username, if you have authenticated with the webserver
This information is also gathered by Google Analytics to provide web traffic reporting for the University.
If you visit our pages via a proxy server, some of the logged data will be obscured; for instance, the IP address collected will be that of the proxy server rather than that of your computer.
In addition to data collected automatically by the webservers, some of our pages request additional information; for instance, the application form asks for contact and other details. Where this happens you will find further specific information about the data gathered and its use.
All personal data is collected and stored in compliance with the Data Protection Act 1998.
Under the Data Protection Act 1998, any individuals about whom the University may be holding personal data have the right to access the data that is being held about them. Full details about how this works, and how to request such information are available on the Records Management web pages under How to access your personal data. If you wish to access the data held by the summer school specifically please contact the administrator.
What about cookies?
Cookies are small text files stored on your computer. They relate to a specific site, and can be used to enhance that site’s functionality and your interaction with it; they may also be used for usage tracking, research, targeting, etc.
For more information about cookies please see www.allaboutcookies.org.
Google AdWords remarketing
You can set preferences for how Google advertises to you using the Google Ad Preferences page. If you want, you can opt out of interest-based advertising entirely using your cookie settings or a browser plugin.
What we do with the data
Data relating to webserver requests are used for completion of the current activity (eg a request to view a web page), and are subsequently stored in log files, which are later processed to provide statistical information about usage, load on servers, traffic patterns, troubleshooting, incident investigation, etc. These data are also recorded by Google Analytics which is used by the University to report on web traffic on its sites. Analysis of web usage may be used for: systems and performance monitoring; research; marketing (eg analysis of demographic information and user behaviour). Information gathered by specialist applications such as e-learning tools and portals will be used to support the function and management of those applications. Information gathered will not be used to contact users, except where consent has been explicitly given or where security incidents are under investigation.
Do we share the data?
Personal data will not be passed on to third parties and will remain confidential, unless explicitly stated (eg if a web form is gathering data to be passed on to an external partner). The four exceptions to this are:
Log files and other data may be analysed by the University’s external support providers when investigating faults and other technical issues relating to webserver performance.
Many University of Essex web pages include tracking code which allows Google Analytics to record usage and traffic information. These data are held on Google servers, are used for reporting and analysis by the University and a limited number of external consultants; they are not shared with any other parties. They are not used to identify individuals.
Data entered by the user for online ordering of certain goods and services are passed to our credit card-processing partner Netbanx together with a unique transaction number when required for the purpose of processing online orders and payments. Such data is also stored by the University in accordance with the Data Protection Act 1998. University web pages do not gather details of your credit or debit card.
Data may be passed to the police and other authorities where it is required in the investigation of illegal activities and security breaches.
Where data is passed to third parties, it is done so in compliance with the Data Protection Act 1998.
Anonymised usage data may be provided in publicly-available web statistics; any such data cannot be traced to individual users.