Essex Summer School Privacy Policy
The Essex Summer School in SSDA Privacy Policy can be found here

Do I require a visa to attend the Essex Summer School?
Please check our short-term student page within the University’s immigration area of the website, the information is arranged by student type and so it will be easier for you to find the guidance you require in order to apply for the type of entry clearance you need to attend

Is there a limit to the number of courses I can take?
Participants can attend a maximum of one morning course and one afternoon course, in addition to the free mathematics course (scheduled 08.15-09.45) each session and the Introduction to R course before each session.

When do I need to pay my tuition and accommodation fees?
On receipt of the application, the Summer School office will send applicants an invoice for the amount due. Full payment must be made by 21 May 2019. Places on courses cannot be guaranteed if payment has not been received by this date.

Cancellation Policy
• Cancellations made prior to 1st June 2020: an administrative charge of £50.00 or a full refund less your £50.00 non-refundable deposit payment.
• Cancellations made between 1st June and 1st July 2020: A fifty percent charge or refund of fifty percent.
• Cancellations made after 1st July 2020: A fifty percent charge and/or no refund to be made.
Registered participants on courses cancelled by the Summer School organizers will be entitled to claim a full refund.
Accommodation will be not be refunded at all beyond the 1st June 2020 payment deadline

When is the deadline for applications?
Completed application forms must reach the Summer School office by 1 May, 2019. The availability of places on all courses or accommodation cannot be guaranteed after this date. Applications received after this date may incur a £50.00 handling surcharge. On receipt of the form applicants will be sent confirmation of their course(s) and accommodation booking together with an invoice.

Can I Gain Credits for Taking a Course?
Courses are not automatically examined although provision can be made to take a Single Course Exam in most courses at a cost of £100.00. Exams can only be booked and paid for on arrival. Credit is available only for two-week, 35 hours courses.

Will I be able to check my e-mail while I’m attending the Summer School?
On arrival each participant will be given their own University of Essex computer account (login and password) which is activated for the duration of their registered date of arrival till departure. Using this account, participants will be able to browse the internet and they will also have their own “” e-mail throughout their stay.

What is the weather like in Essex during the summer?
Very changeable, bring a waterproof jacket!

If a course is fully booked can I be placed on a waiting list?
Courses operate with space limits. Registration for a particular course is on a first come/first serve basis. Registrants beyond the maximal number of participants will be put on a waiting list, and will be informed as soon as a place becomes available. If the waiting list grows too long, registration for that workshop will be closed.

I have already registered for the summer school but I would like to change my course selection, what should I do?
Changing courses is possible until the second day the course takes actually place. However, changing courses is possible only if space permits. Note that in 2017 roughly 1/3rd of all courses were fully booked. This limits our ability to accommodate late wishes to change courses.

Do you only offer courses in the summer?
The Essex Summer School is — indeed — a Summer School. Please contact the directors if you want the Summer school to organise full courses for your institution.

What happens if I’m late arriving to check into my accommodation, and what time do I need to check out?
During the summer the Event Essex office is responsible for the campus accommodation and is open 8am to 8pm, 7 days a week. Participants arriving after 8pm will be directed to the 24–hour Information Centre to collect accommodation keys. Check out is by 10am on the day of departure.

Is there anywhere I can leave my luggage before I check in /after I have checked out?
A luggage storage facility is available free of charge at Event Essex office both on arrival and prior to departure.

How do I collect my course information/materials if I arrive late?
You will need to come to the Summer School office the following day. the office is open 9-5pm each weekday / 11-4pm on arrival weekend Saturdays and 11-6.30pm on arrival weekend Sundays .

Am I entitled to free campus health care or do I have to pay for it?
EU participants are entitled to free campus health care for the duration of their stay on production of a valid EHIC card. Overseas participants or production of an invalid EHIC card will mean you can receive a 15 min consultation from the campus health centre at a cost of £45.

Will I automatically receive a certificate of attendance?
All participants will be supplied with a certificate of attendance before their departure.

When will I receive my course material?
All participants will be supplied with essential course material on arrival and not before.